Constitution and Bylaws of ASCUE, INC.

(Effective June 1978, Amended June 1986, 1989, 1990, 2000, 2003)

The purposes of this association shall be:

Section 1.

1. To provide a forum for the exchange of educational methodologies and administrative processes.
2. To provide an international association for educational users of computers.
3. To exchange information with manufacturers, distributors, and suppliers with a view to establishing and maintaining proper technical standards, and in meeting new needs for special devices and systems.
4. To facilitate, within the membership, information sharing on current technology, assistance in solving institution specific problems, and collaboration in the utilization of technology.
5. To encourage and assist in effective management practices of computer facilities for educational institutions.
6. To encourage uses of technology, when appropriate, for the improvement of teaching and learning.
7. Additionally, the purposes of the corporation shall be exclusively charitable and educational within the meaning of Section 501(c) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue law).

Section 1. Classes of Memberships

1. Regular membership. This entitles the institution to one vote.
   1. Educational Institution. $75.00. Must be an accredited college or university.
   2. Non-Educational. $150.00.
2. Associate Membership. $75.00. Educational institutions or organizations which are not covered in (a) above. This entitles the institution to the same privileges as the regular membership without voting privileges.
3. Additional non-voting membership from a member institution. $30.00.
4. Special non-voting membership. $30.00. Class of membership to allow for unusual circumstances.

Section 2. Payment of Annual Membership Fee

1. The annual membership fee shall be payable on or before the date of the annual conference, and shall be made payable to ASCUE and mailed to the treasurer. The treasurer shall report membership fees paid to the secretary within 15 days.
2. The secretary shall mail bills for unpaid membership fees within 30 days after the annual conference.

Section 3. Delinquency

1. Members who have not paid their membership fee within 90 days of the billing date shall automatically cease to be members.
2. Any member may resign at any time, but such resignation shall not become effective until submitted in writing and accepted by the Governing Board. Those submitting resignations shall not be entitled to rebates of membership fees paid.

Section 1. Officers

The officers of this association shall be a president, president-elect/program chair, secretary and treasurer. The secretary and treasurer are elected in alternating years and serve a term of two years. All elections shall be by a simple majority of the members present at the annual business meeting. Board members elect will begin attending board meetings immediately following election, and shall assume office at the conclusion of the annual conference. The president, president-elect, secretary, and treasurer must be affiliated with regular member institutions.

Section 2. Governing Board

1. The Governing Board shall consist of all the officers enumerated in Section 1 above plus seven directors. The seven directors are the immediate past president, librarian/historian/local arrangements coordinator, public relations director, conference equipment coordinator, two board members at large, and web coordinator. The librarian/historian/local arrangements coordinator, public relations director, conference equipment coordinator and web coordinator shall be appointed by the Governing Board each year. The board members at large shall serve for two years with one elected each year by a simple majority of the members present at the annual business meeting.
2. The Governing Board shall fill any vacancies on the board which may occur between the annual meetings.
3. In the unusual event of no annual business meeting, the current Governing Board shall continue to serve.

Section 3. Duties of the Immediate Past President

1. The immediate past president shall counsel and serve in an advisory capacity to the president.
2. The immediate past president shall meet regularly with the board for the purpose of reviewing ASCUE's operations and procedures and recommending to the president any change considered desirable for the more efficient operation of ASCUE.
3. As a director, this person will have a vote at Governing Board meetings.

Section 4. Duties of the President

1. The president shall be the chief executive officer of the association. This person shall preside at all meetings of the association and its Governing Board and shall call such meetings as are deemed necessary.
2. The president shall exercise general supervision over the activities and welfare of ASCUE and keep in touch with the other officers relative to matters of policy.
3. It shall be the president's responsibility to coordinate the activities of all committees.
4. The president is an ex-officio member of all committees.
5. The president is a voting member of the Governing Board.
6. The president coordinates the local arrangements for the annual conference.

Section 5. Duties of the President-Elect/Program Chair

1. The president-elect/progam chair shall, in the absence of, or during the incapacity of the president as determined by the Governing Board, perform all duties and assume all responsibilities of the president until the Board shall revoke such authority.
2. The president-elect/program chair shall arrange for the presentation of a program consisting of professional papers, panel discussion, demonstrations, and other material of professional interest to the membership at the annual conference. This person shall select a committee to assist in this work.

Section 6. Duties of the Elected Directors

Duties of the elected directors shall be assigned to individual directors by the president.

Section 7. Duties of the Secretary

1. The secretary shall keep a record of the meeting of the Governing Board and the association and see that actions of the association requiring communication with members, other individuals, or groups are promptly carried out in keeping with the desires of the association.
2. The secretary shall receive the report of the Nominating Committee and see that it is presented at the annual business meeting.
3. The secretary shall be the chair of the Membership Committee and maintain the membership list and mailing list in machine readable form.
4. The secretary shall handle the distribution of the proceedings of the annual conference.
5. The secretary shall send notice of the annual business meeting to each member of the association at least thirty days in advance of the meeting.

Section 8. Duties of the Treasurer

1. The treasurer will establish procedures for the depositing of funds and the maintenance of ASCUE's properties.
2. The treasurer, upon receipt of authorized invoices, shall render payment for bills and encumbrances of ASCUE.
3. The treasurer shall maintain a record of all transactions and report as requested to the officers and board and annually to the association at the annual business meeting.
4. The treasurer shall make the ASCUE financial records available for audit to an audit committee prior to or during the annual business meeting.
5. The treasurer will be a bonded representative of the organization.

Section 9. Duties of the Librarian/Historian/Local Arrangements Coordinator

1. The librarian/historian/local arrangements coordinator shall be responsible for the maintenance of all archival records relevant to the activities of the association.
2. The librarian/historian/local arrangements coordinator shall periodically publish in the newsletter items of general interest to the ASCUE membership.
3. The librarian/historian/local arrangements coordinator shall establish and maintain a list of all active resource people in ASCUE and their areas of expertise.
4. The librarian/historian/local arrangements coordinator is also responsible for making all local arrangements in preparation for the annual conference, including arrangements for ASCUE social events, transportation, annual conference gifts, and pre-conference workshops.

Section 10. Duties of the Public Relations Director

1. The public relations director is responsible for the publication of a periodic newsletter to be issued as frequently as the membership and Governing Board deem it desirable and appropriate, subject to the availability of sufficient material to publish it.
2. The public relations director is responsible for publicity concerning the annual conference.
3. The public relations director is responsible for editing and printing the annual conference proceedings.

Section 11. Duties of the Conference Equipment Coordinator

1. The conference equipment coordinator shall coordinate equipment needs for presenters at the annual conference.
2. The conference equipment coordinator shall coordinate with vendors, the host site, and educational institutions to provide the needed equipment.

Section 12. Duties of the Web Coordinator

1. The Web Coordinator shall be responsible for publishing and maintainan ASCUE organization web site with accurate, current contents.
2. The Web Coordinator shall be responsible, in cooperation with the Program Chair and Public Relations Director, to publish and maintain each conference web site.
3. The Web Coordinator shall cooperate with the Public Relations Director to publish the periodic newsletter on the web site.

Section 13. Compensation and Reimbursement of Officers

Officers and board members of the association shall receive no compensation. It shall be proper for a unit carrying out a contractual relationship with the association to receive payment as reimbursement for out-of-pocket costs to an individual who is a member of the board and/or officer of the association as long as such payment does not represent additional compensation to the officer or the board member. Reasonable expenses will be paid for board members attending required meetings.

Section 1. Regular Meetings

Regular meetings of the association shall be held at such times and places as may be designated by the Governing Board.

Section 2. Annual Business Meeting

An annual business meeting to include the election of officers and the transaction of other business relative to the affairs of the association shall be held no later than July 30 of each year. The secretary shall send notice of the annual business meeting to each member of the association at least thirty days in advance of the meeting. The fiscal year shall extend from June 1 to May 31.

Section 3. Special Meetings

Special meetings may be held at any time upon authorization of the Governing Board, or by the written request of 25% of the voting membership, notice of which shall be sent to the members of the association by the secretary at least thirty days in advance of the meeting.

Section 4. Governing Board Meetings

The Governing Board will normally have a meeting prior to the annual business meeting. In addition, they will hold at least one additional meeting each year, preferably at the site of the annual conference for the ensuing year.

Section 5. Quorum

One-third of the voting members of the association who are registered and attending the annual conference shall constitute a quorum at any regular or special meeting. Two-thirds of the Governing Board shall constitute a quorum for board meetings. In order to pass a motion before the board, a simple majority vote is required, provided the quorum is constituted.

Section 6. Procedural Guidelines

Robert's Rules of Order (revised) shall govern at all business meetings and board meetings where they are not inconsistent with these by-laws.

Section 1. Standing Committees

1. Nominating Committee
2. Finance and Auditing Committee
3. Constitution, By-laws and Resolutions Committee
4. Membership Committee
5. Site Committee

Section 2. Other Committees

1. With the approval of the board, the president shall provide for implementation of additional programs through the appointment of committees and designation of their chairs. These committees will carry out regular functions such as publications, public relations, and others.
2. Ad hoc committees can be created by the president with the approval of the Governing Board to meet special needs of the association.

Section 3. Committee Status and Operation

1. Committee chairs shall report at the annual meeting and upon request by the president and Governing Board.
2. They shall recommend to the Governing Board actions deemed necessary and appropriate in their area of responsibility for the successful operation of the association.
3. Terms of office, size and operational requirements of standing and special committees will be established by the Governing Board.

Section 1. Application for Membership

Application for membership shall be made in writing on forms furnished by the secretary of the organization.

Section 2. Membership Fee

The membership fee for the current year is payable with the application for membership.

Section 1. Amendments to the Constitution and By-laws

1. Amendments to this document may be made at the annual meeting, or at the regular or special meeting of the association by two-thirds vote of the members present, provided a quorum is in attendance.
2. Any voting member may propose an amendment to these by-laws by submitting it in writing to the Constitution, By-laws, and Resolutions Committee. This committee shall forward it within 30 days to the Governing Board with the recommendation for adoption or rejection.